Privacy Statement

Privacy Statement
Effective date: 25 May 2018
Humanity 4 (H4) is an online platform created by Humanity 4 that allows users to collaborate and share information at work. The Humanity 4 (H4) platform includes the Humanity 4 (H4) Premium websites, apps and related online services, together the "Service".
This Privacy Policy describes how your information is collected, used and shared when you use the Service.
The Service is intended for use by organisations and in accordance with their instructions and is provided to you by your employer or other organisation that has authorised your access to, and use of, the Service (your “Organisation”).
The Service is separate from other Humanity 4 services that you may use. Those other Humanity 4 services are provided to you by Humanity 4 and are governed by their own terms. However, the Service is provided by Humanity 4 (H4)and is governed by this Privacy Policy and the Humanity 4 (H4) Acceptable Use Policy.
is responsible for and administers your Humanity 4 (H4) account ("Your Account"). Humanity 4 (H4)is also responsible for the collection and use of any data that you submit or provide through the Service and such use is governed by the terms Humanity 4 (H4)has in place with Humanity 4.
In addition to this privacy statement, Humanity 4 (H4)may have additional policies or codes of conduct which will apply in relation to your use of the Service.
If you have any questions about your use of the Service, please contact your Organisation.
I. WHAT KINDS OF INFORMATION IS COLLECTED?
Humanity 4 (H4)will collect the following kinds of information when you, your colleagues or other users access the Service:
 your contact information, such as full name and email address;
 your username and password;
 your work title, department information and other information related to your work or Organisation;
 the content, communications and other information you provide when you use the Service, including when you sign up for an account, create or share content, and message or communicate with others. This can include information in or about the content you provide (such as metadata), such as the location of a photo or the date a file was created;
 content, communications and information that other people provide when they use the Service. This can include information about you, such as when they share or comment on a photo of you, send a message to you, or upload, sync or import your contact information;
 all communications with other users of the Service;
 user communications, feedback, suggestions and ideas sent to your Organisation;
 billing information; and
 information that you provide when you or Humanity 4 (H4) contact or engage platform support regarding the Service.
II. HOW DOES HUMANITY 4 (H4) USE THIS INFORMATION?
Humanity 4 (H4) will share the information that it collects with Humanity 4, as provider of the platform, in order to allow Humanity 4 to provide and support the Service for Humanity 4 (H4)and other users and in accordance with any other instructions from your Organisation. Examples of such use include:
 communicating with users and administrators regarding their use of the Service;
 enhancing the security and safety of the Service for Humanity 4 (H4) and other users, such as by investigating suspicious activity or violations of applicable terms or policies;
 personalising your and your Organisation's experiences as part of our provision of the Service;
 developing new tools, products or services within the Service for your Organisation;
 associating activity on the Service across different devices operated by the same individual to improve the overall operation of the Service;
 to identify and fix bugs that may be present; and
 conducting data and system analytics, including research to improve the Service.
III. DISCLOSURE OF INFORMATION
Humanity 4 (H4) discloses the information collected in the following ways:
 to third-party service providers that assist in providing the Service or part of the Service;
 to third-party apps, websites or other services that you can connect to through the Service;
 in connection with a substantial corporate transaction, such as the transfer of the Service, a merger, consolidation, asset sale or in the unlikely event of bankruptcy or insolvency;
 to protect the safety of any person; to address fraud, security or technical issues; and
 in connection with a subpoena, warrant, discovery order or other request or order from a law enforcement agency.
IV. ACCESSING AND MODIFYING YOUR INFORMATION
You and Humanity 4 (H4) may access, correct or delete information that you have uploaded to the Service using the tools within the Service (for example, editing your profile information or via the Activity Log). If you are not able to do so using the tools provided in the Service, you should contact Humanity 4 (H4) directly to access or modify your information.
V. THIRD-PARTY LINKS AND CONTENT
The Service may contain links to content maintained by third parties that Humanity 4 (H4) does not control. You should review the privacy policies of each website that you visit.
VI. ACCOUNT CLOSURE
If you would like to stop using the Service, you should contact your Organisation. Similarly, if you stop working for or with the Organisation, the Organisation may suspend Your Account and/or delete any information associated with Your Account.
It typically takes about 90 days to delete an account after account closure, but some information may remain in backup copies for a reasonable period of time. Please note that content you create and share on the Service is owned by Humanity 4 (H4) and may remain on the Service and be accessible even if Humanity 4 (H4) deactivates or terminates Your Account. In this way, content that you provide on the Service is similar to other types of content (such as presentations or memos) that you may generate in the course of your work.
VII. CHANGES TO THE PRIVACY POLICY
This Privacy Policy may be updated from time to time. When updated the “Effective date" above will be amended and the new Privacy Policy will be posted online.
VIII. CONTACT
If you have any questions about this Privacy Policy or Humanity 4 (H4) Acceptable Use Policy, please contact Humanity 4 (H4) via your Organisation's Admin.
PLEASE NOTE, THESE TERMS WILL BE REPLACED WITH THE NEW HUMANITY 4 (H4) PREMIUM PRIVACY POLICY LISTED ABOVE WITH EFFECT FROM 25 MAY 2018
Humanity 4 (H4) Premium Privacy Policy
Effective date: 30 September 2016
Humanity 4 (H4) Premium allows users to more effectively collaborate and share information at work. This Privacy Policy describes how and when your information is collected, used and shared by Humanity 4 when you, your colleagues or other users use the Humanity 4 (H4) platform (which includes the Humanity 4 (H4) websites, apps and related online services that link to this Privacy Policy, which we call the "Services").
The Services are intended for use by organisations and in accordance with their instructions. If you are using the Services in a Humanity 4 (H4) or on a device or account issued to you by your employer or another organisation (your "Organisation"), that Organisation is likely to have its own policies regarding storage, access, modification, deletion and retention of information that you submit or provide through the Services.
This means that Humanity 4 (H4) has the right to (i) control and administer your Humanity 4 (H4) account ("Your Account") and (ii) access and process any data that you submit or provide through the Services, including, for example, your files and communications. Please contact Humanity 4 (H4) with any privacy enquiries regarding policies, including any enterprise agreements with Humanity 4, it has in place regarding your use of the Services.
As a reminder, Humanity 4 (H4) is a different service from other Humanity 4 services that you may use. Those other Humanity 4 services are governed by their own terms, whereas this Privacy Policy and the Humanity 4 (H4) Acceptable Use Policy applies to your use of the Services.
I. COLLECTION OF INFORMATION
Humanity 4 may collect the following kinds of information on behalf of Humanity 4 (H4) when you, your colleagues or other users access the Services:
Customer data. Through use of the Services, you, your colleagues, Humanity 4 (H4) and other users will directly provide or submit information to Humanity 4 ("Customer Data"). Customer Data includes, for example:
 contact information, such as full name and email address;
 demographic information;
 username and password;
 work title, department information and other information related to your work or Organisation;
 all content that you create, share or post in audio, video, text, images and other media or software files that you provide on or through the Services, or that are provided on your behalf, including information in or about the content that you provide, such as the location of a photo or the date when a file was created;
 information that other people provide about you when using the Services, including when they send a message to you or upload information about you;
 all communications with other users of the Services;
 user communications, feedback, suggestions and ideas sent to us;
 billing information; and
 information that you provide to us when you or Humanity 4 (H4) contact or engage us for support regarding the Services.
Log and cookie data. We automatically collect certain information on your Organisation's behalf through the Services, such as your Internet protocol (IP) address and other browser or device identifiers, browser type, operating system, crash data, Internet service provider, pages that you visit before and after using the Services, the date and time of your visit, information about your activities (such as the links that you click and pages that you view) within the Services and other standard server log information ("Log and Cookie Data").
In order to provide the Services on behalf of your Organisation, we may use cookies, pixel tags, local storage objects and similar technologies to automatically collect this information. You can find out more about our use of cookies and related technologies, including the purposes for which we use them, by reading our Humanity 4 (H4) Cookies Statement. By using the Services, you consent to our use of cookies and similar technologies as described in our Humanity 4 (H4) Cookies Statement.
Your browser or device may offer settings related to these technologies. For more information about whether these settings are available, what they do and how they work, visit your browser or device's help material. We may not recognise or respond to browser or device signals around tracking, and some settings may interfere with your use of features that we offer. Additionally, the settings offered by a browser or device often only apply to that particular browser or device.
Information that we collect from Humanity 4 and our family of companies. From time to time, we may receive information about you on your Organisation's behalf from companies that are owned or operated by Humanity 4, in accordance with their terms and policies. Learn more about these companies and their privacy policies.
We also receive information from our third-party partners on your Organisation's behalf for some of the purposes described in Section II below.
II. USE OF INFORMATION
Humanity 4 will use the information that we collect to provide, develop and improve the Services on your Organisation's behalf and in accordance with any other instructions from your Organisation. Examples of such use include:
 communicating with users and administrators regarding their use of the Services;
 enhancing the security and safety of the Services for Humanity 4 (H4) and other users;
 personalising your and your Organisation's experiences as part of our provision of the Services;
 developing new tools, products or services for your Organisation;
 associating activity on our Services across different devices operated by the same individual to improve the Service which we provide to your Organisation;
 associating activity on our Services across different devices operated by the same individual; and
 conducting data and system analytics, including research to improve the Services. In these circumstances, Humanity 4 shall, to the extent possible, use de-identified or aggregated data.
We may also use the information that we collect to operate, maintain and improve the systems and infrastructure that provide the Services. You and Humanity 4 (H4) authorise us to do so and acknowledge that this may also result in improvements to the Humanity 4 Services, as centralised systems and infrastructure support the Services and Humanity 4 Services. For example, we may use crash logs from your use of the Services to identify and fix bugs that may also be present in the Humanity 4 Services.
III. DISCLOSURE OF INFORMATION
We may, as directed or approved by your Organisation, disclose the information that we collect in the following circumstances:
 to your Organisation, network administrators and other users authorised by Humanity 4 (H4)to access the requested information;
 to third-party service providers that are in the United States and in other countries where such service providers assist in providing the Services or part of the Services;
 To the family of companies that are part of Humanity 4;
 to third-party apps, websites or other services that you can connect to through the Services;
 in connection with a substantial corporate transaction, such as the sale of our Services, a merger, consolidation, asset sale or in the unlikely event of bankruptcy or insolvency;
 to protect the safety of any person; to address fraud, security or technical issues; or to protect Humanity 4 (H4)'s rights or property; and
 as otherwise directed or authorised by your Organisation.
Legal requests. If we receive a subpoena, warrant, discovery order or other request or order from a law enforcement agency, court, other governmental entity or litigant that seeks data relating to the Services (collectively a "Legal Request"), we will make reasonable attempts to direct the requesting party to seek the data directly from your Organisation. If we ask the requesting party to direct the request to the Organisation, we will provide your Organisation's contact information to the requesting party. If legally compelled to produce information and unless legally prohibited, we will use reasonable efforts to notify Humanity 4 (H4) so that they can notify you pursuant to your Organisation's policies and as permitted by law. We will direct any requests for information under data protection laws to your Organisation, unless prohibited by law.
Aggregate or de-identified data. We may also disclose information that has been aggregated or that otherwise does not personally identify you to third parties and affiliates who may use it for analytics, trends and analysis to improve and provide our products and services and the products and services provided by the Humanity 4 family of companies described here.
IV. SAFETY AND SECURITY
We use the information that we have to help verify accounts and activity and to promote safety and security on and off our Services on your Organisation's behalf, such as by investigating suspicious activity or violations of our terms or policies. We work hard to protect Your Account using teams of engineers, automated systems and advanced technology such as encryption and machine learning. For example, we may deploy automated technologies to detect abusive behaviour and content, such as child pornography, that may harm our Services, you, other users, Humanity 4 (H4)or others.
V. ACCESSING AND MODIFYING YOUR INFORMATION
You and Humanity 4 (H4) may access, correct or delete information that you have uploaded to the Services using the tools within the Services (for example, editing your profile information or via the Activity Log) provided by us on behalf of your Organisation. If you are not able to do so using the tools provided in the Services, you should contact Humanity 4 (H4) directly to access or modify your information.
Changes that you make to your information on the Services take immediate effect on your specific network, but data will be retained by Humanity 4 in backup copies for a commercially reasonable amount of time and as directed by your Organisation.
VI. DATA LOCATION AND PRIVACY SHIELD
In providing the Services to you and in using the service providers referred to in this Privacy Policy, you understand that information may be stored or processed by us in different locations around the world on your Organisation's behalf. For example, information collected within the European Economic Area ("EEA") may be transferred to countries outside of the EEA for the purposes described in this policy.
For users outside the US and Canada, you acknowledge that using the Services may result in Humanity 4, Inc. receiving personal information from you (it will do so solely acting on behalf of Humanity 4 Ireland Limited (Humanity 4 Ireland)) in respect of which it has made commitments under the EU-U.S. and the Swiss-U.S. Privacy Shield ("Privacy Shield"). Humanity 4 Inc. complies with the Privacy Shield Principles regarding any personal information received in reliance on Privacy Shield, as described in our Privacy Shield certification. Further information on Humanity 4 Inc.'s participation in Privacy Shield, including contact information, is set out below and is also available here.
VII. THIRD-PARTY LINKS AND CONTENT
Some of the Services may contain links to content maintained by third parties that we do not control. We are not responsible for the privacy practices of these third parties, and we recommend that you view the privacy policies of each website that you visit.
VIII. ACCOUNT CLOSURE
If you would like to stop using the Services, you should contact your Organisation. Similarly, if you stop working for or with the Organisation, the Organisation may suspend Your Account and/or delete any information associated with Your Account.
It typically takes about 90 days to delete an account on behalf of Humanity 4 (H4) after account closure, but some information may remain in backup copies for a reasonable period of time as directed by your Organisation. Please note that content you create and share on the Services is owned by Humanity 4 (H4) and may remain on the Services and be accessible even if Humanity 4 (H4)deactivates or terminates Your Account. In this way, content that you provide on the Services is similar to other types of content (such as presentations or memos) that you may generate in the course of your work.
IX. CHANGES TO THE PRIVACY POLICY
We may update this Privacy Policy from time to time. When we update the Privacy Policy, we will revise the "Effective date" date above and post the new Privacy Policy.
X. CONTACT US
If you have any questions about this Privacy Policy or our practices, please first contact us via your Organisation's account manager because, as stated above, your use of our Services is likely to be subject to your Organisation's own policies.